Registration Payment
Full payment must be received prior to the commencement of the AEN 2023 Conference. Payment of early bird fees is required by the specified date to qualify for the rate. Payment is due within 7 days of submitting your registration and can be made online via credit card, or by requesting an invoice on the payment page.

Your registration entitles you to access to the Conference for which you have registered. Any and all other costs associated with your attendance shall be borne solely by you. ARMS shall have no liability for such costs.

Confirmation
A confirmation with a PDF Tax Invoice will be emailed when you submit your registration. If you pay by credit card a receipt will also be attached.

Cancellations & Refunds
You will be required to agree to Terms and Conditions (T&Cs) at point of registration, which indicates your acknowledgment that you will be liable for a cancellation fee if you are unable to attend. In the case of cancellations, please notify ARMS in writing via email or contact the ARMS Executive Office via email ARMSEvents@researchmanagement.org.au. Alternatively, a substitute delegate may be nominated.

In the event the AEN 2023 conference is cancelled, due to government restrictions or border closures, a full refund or transfer of credit will be applied. A full refund or transfer of credit will also be applied in the event a delegate, exhibitor or partner is unable to attend AEN 2023  due to government restrictions or border closures. The organiser is not liable for any travel and/or accommodation costs associated with cancellation of the conference or inability to attend. Personal or company insurance policies should be referred to in these circumstances.

The organiser is not responsible for any mandatory quarantine fees. Travel and border responsibility rests with the individual arriving into the conference location(Melbourne).

If, for reasons beyond the control of the Organiser (such as COVID-19), the Conference is postponed, all registrations will be transferred to the new Conference date.

If a delegate chooses to no longer travel to the Conference, and there are no applicable government enforced restrictions, the applicable refund policy at the date of cancellation will apply.

Registration Fees

Before Wednesday 12 April 2023 will incur an AUD$155.00 cancellation fee. Before Wednesday 19 April 2023 will receive a 50% refund of fees paid. After Wednesday 19 April 2023 there will be no refund.

Accommodation

Credit card details must be given at time of booking to guarantee reservation. Authority to debit your credit card for an accommodation deposit will be passed to the hotel. The hotel at its discretion may process this debit immediately or wait until you check-out. Please read individual hotels terms & conditions when booking.

Social

Payments are non-refundable after Wednesday 26 April 2023.

Insurance
Registration fees do not include insurance of any kind. The Organiser takes no responsibility for any financial or other losses incurred by delegates. It is strongly recommended that delegates take out appropriate insurance that includes loss of fees prior to the commencement of the Conference. It is your sole responsibility to obtain appropriate insurance, including adequate travel insurance prior to commencement of travel.

Privacy
In registering for the Conference, relevant details will be incorporated into a delegate list for the benefit of all delegates (name, organisation, state/country only – in accordance with the Australian Privacy Amendment Act 2000) and may be made available to parties directly related to the conference. When completing the registration form, you will be asked to acknowledge that the details supplied by you may be used for the above purposes.

Photography
Photography will take place during the Conference and will potentially be used by the Organiser for promotional purposes. By attending the Conference, you consent to the Organiser capturing your image. If you have any concerns, please contact ARMSEvents@researchmanagement.org.au

Program Disclaimer
The program is correct at the time of publishing.  The Organiser reserve the right to delete, modify or alter items from the program or to delete, modify or alter any aspect of the Conference timetabling and delivery at their sole discretion and without notice.  The Organiser will not accept any liability for any loss or inconvenience caused to any party consequent to such changes.

Name badge

Each member of the Conference will receive a name badge upon registration.  The badge will be your official pass and must be clearly visible at all times to obtain entry to all sessions and to the social function. The Organiser expects appropriate behaviour from attendees and reserves the right to revoke the badge and privileges of anyone behaving in an inappropriate manner. Please refer to ARMS Code of Conduct located here

Prohibited Conduct

You are not permitted to sell any goods or promote your business throughout the duration of the event without the written authority of the Organiser.

The Organiser reserves the right to deny participation to anyone who engages in or is reputed to engage in unethical or non-compliant business practices. In addition to the requirement, the Organiser may also exclude any prospective participant from registering for or participating in this Conference.

It is your responsibility to ensure that you behave in an appropriate manner throughout the duration of the event. This includes but not limited to disruptive behaviour to the speakers, other delegates, sponsors, and exhibitors.

Data Protection
We are committed to protecting your privacy. At time of registration you will be provided with a detailed description of how your data will be used. If you have any concerns, please contact ARMS ARMSEvents@researchmanagement.org.au